Executive Secretary

▪ Optimize the use of available resources across the function in carrying out assigned duties, to 
ensure work meets agreed standards for timeliness and quality 
▪ Maintain the Commercial Executive Director’s agenda and assist in planning appointments, 
management meetings, conferences etc. 
▪ Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.) 
▪ Maintain confidentiality of the files and avoid access of unauthorized persons and ensuring they 
remain secure 
▪ Administers the Contracts document management system and related procedures to capture, store, 
retrieve, share, and destroy electronic/paper records and documents 
▪ Conduct research and prepare presentations or reports as assigned 
▪ Perform all administrative tasks for the Commercial function 
▪ Operate office equipment, such as photocopy machine and scanner.

Calendar & Task Management – Organizing schedules, meetings, and priorities efficiently.Communication & Coordination – Handling correspondence and liaising with stakeholders.Confidentiality & Discretion – Managing sensitive information with professionalism.Problem-Solving & Adaptability – Handling unexpected challenges and ensuring smooth operations.